Using this thread to discuss all of the details for Maxus 2009 with planners of the event, some of which are not on the org.
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This includes decisions in reference to location, sponsors, events, activities, and responsibilities of those involved. LocationIt's been narrowed down to the option of two locations based on where the major tracks that aren't too far out of the way of major beltways.
Annapolis, MD &
Frederrick, MDAnnapolis because it's the closest track to Capitol Raceway and to the parks of interest that we are looking to have the BBQ take place. Not too mention the city itself is beautiful, sits on the water and has a bunch of places for really good shots, and dining. And the drive from there to the race track is on an open four lane mostly straight highway on which we can have a LOT of fun.
Frederick is also being considered because of it's proximity to Summit Point Race Track. Frederick is a very nice town centered in a somewhat mountainous area in northern MD. Lots of fun back country roads to test out those brakes and suspension, as well as a nice drive to the track. In addition there's a casino out that way.
EventsTrack, BBQ, & Friday Meet and Greet
So far these are the main, and primary events that we've scheduled. The Schedule breaks down into days below. We'd like to have alternatives to the main events for people to attend or places we can send people for photo shoots, visits of landmarks, etc.
We need someone to take on this task.
Friday -We'll have people coming in between 4-8pm so we want to have a big meet and greet at a restaurant so everyone can meet up and get to see each other. Choosing the restaurant will be the hardest part, considering the sheer numbers we will have (expecting at LEAST 100 cars that first day).
We need someone to take on this task.
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Saturday - We hope to do the track event on this day, it depends on the availability. Right now we are still waiting to her back from Summit Point about their availability and price. Capitol's season for next year is completely open right now, although they'd prefer us to do it on Sunday, Saturday is available to us should we book it far enough in advance.
Sunday - Will be the day of the BBQ. There are two locations being considered right now in Annapolis, one is Sandy Point Beach, and the other is Cedarville State Forest.
What is KnownCost to rent Capitol Race Track for the day $10,000
Availability of Capitol for next summer is wide openCapitol Will Allow us to charge whatever we want as an entry fee to those coming (i.e. $10 for Maxima's, $15 for all others)
Both parks have full availability for June & July right now
Capitol will take 5% of whatever our total is from the entry fee on that day
What is UnknownWhere to go for food/activities on Friday night
Activities on Saturday Night
Details for the BBQ
Sponsors (list of - who to reach out to)
SponsorsNWP is going to take a very big role in this like the last one so they of course will be a major sponsor, but given the cost of the BBQ and the track especially we are going need at LEAST five major sponsors contributing $2,000 a piece.
We need a lot of input for this task
UPDATED:
The Date for Maxus has been set for June 19th-21st 2009Links for all of the sites
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Loginhttp://www.capitolraceway.com/index.htm
- Capitol Raceway
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Loginhttp://www.dnr.state.md.us/publiclands/Southern/sandypoint.html
- Sandy Point Park
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Loginhttp://www.summitpoint-raceway.com/
- Summit Point
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Loginhttp://www.dnr.state.md.us/publiclands/southern/cedarville.html
- Cedarville State Forest
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Loginhttp://www.pbase.com/steveyaphotos/annapolis_maryland
- Annapolis
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- More Annapolis
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- Route from Annapolis to the Track
